What is a Sign Up Night?
A Sign Up Night is a Council activity, in which volunteers and staff work together to create a fantastic customer service experience for new families, so that they 1) join Scouting 2) feel welcome and 3) are connected to something organized and worthwhile.
Where are Sign Up Nights?
Sign Up Nights are to be hosted at the location in which the youth were recruited. Examples: a school classroom visit from staff is followed by a Sign Up Night in that school’s cafeteria. Or a presentation at church on Sunday is followed by a Sign Up Night at that church’s fellowship hall. This ensures a level of comfort for new families and reinforces the implied endorsement from the school or church. We have seen – when families are asked to go to a different location for a Sign Up Night, turnout is down.
When are Sign Up Nights?
Staff, in consultation with District Membership Chairs, set the calendar for Sign Up Nights. Staff drafts a calendar in April and works together with volunteers in May, June and July to set 100% of available schools for fall visits. It is imperative staff are involved in leading this part of the process because 1) School District Superintendents expect us to have one point of contact and 2) staff must manage their time to ensure proper service at all schools and for all Packs and Troops.
Sign Up Season will soon be here! Below are a few steps your Pack can take to be ready for the fall.
1. Fill out the Pack Information Form and return by August roundtable. This allows the staff at council start to make the personalized flyers that your Pack that will be given out at your sign up night. You can download the 2018 fallible PDF here.
Form can be emailed to firstname.lastname@example.org.
2. Turn in contact information for your Sign-up Night Chair. (See feedback form below) This person will receive updates through out the fall and will be the point of contact for the District and new parents.This person should be sure to attend the August Roundtable.
3. Hold a Back-to-Pack event to bring your Pack back together before new families join your Pack.
4. Hold a Parent's Orientation Meeting within 1 week after your sign-up night. This is a good time to give parents more of the nuts and bolts of Cub Scouting and your Pack.